AI Ordering: Restaurant Inventory Management Software

Smarter Ordering. Better Inventory. No Surprises.

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Take the Guesswork Out of Restaurant Inventory Management with AI Ordering from SynergySuite

Unlock the full power of your data with SynergySuite’s intelligent AI Ordering—a next-gen forecasting and inventory solution built specifically for the unique demands of restaurant operations. As part of a new generation of AI inventory systems designed for restaurants by restaurateurs, SynergySuite offers restaurant inventory software that automates inventory management tasks and streamlines operations. With SynergySuite, restaurant managers can manage inventory and place orders in just a few clicks, making it easy to stay on top of stock levels. The platform also provides easy inventory tracking for busy restaurant teams. Powered by advanced AI and real-time sales insights, Suggestive Ordering doesn’t just predict what you’ll need—it tells you exactly how much to order, when, and why.

With AI Ordering, your GMs are no longer ordering on gut instinct. Instead, they’re equipped with precision tools that streamline decisions, reduce waste, and ensure you’re always stocked for demand. SynergySuite uses industry-leading technology for restaurant inventory management, helping you optimize every aspect of your operation. Whether you’re 10% off or 35%, SynergySuite’s forecasting engine helps shrink that margin—so you’re ordering with accuracy, not guesswork.

Customers see up to 99% Accuracy in Order Recommendations

Accuracy is Everything in Inventory Counts

Achieve best in class with the best in class. Our AI-driven models analyze historical sales, seasonal trends, local events, promotions, and even weather—then generate pinpoint-accurate demand forecasts that drive smarter ordering recommendations. The system leverages real time data to improve forecasting accuracy and analyzes sales trends to inform ordering recommendations.

Whether your stores are over-ordering and wasting inventory or under-ordering and losing sales, SynergySuite eliminates the margin of error by giving every GM a crystal-clear view of what’s coming. The platform tracks inventory variance to ensure accuracy between recorded and actual stock levels, and helps track stock with tracking stock features for real-time monitoring.

 

From broad trends to hourly breakdowns, AI Ordering helps you get it right—every single time.

We know restaurants don’t operate in a vacuum. That’s why SynergySuite’s AI Ordering pulls in real-world data that actually affects your bottom line.


 Rain or shine, concert night or game day, we adjust forecasts automatically to help your team stay one step ahead.

No more guessing how the weather or that local event might affect traffic—your ordering plan already knows.

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Turn Data Into Decisions with Industry-Leading Accuracy

 All recommendations are grounded in SynergySuite’s industry-leading forecasting, taking into account:

  • Historical sales patterns

     

  • Seasonality and trends

     

  • Real-time inventory levels

     

  • Weather, holidays, and local events

     

  • Delivery schedules and vendor lead times

     

No more “just in case” ordering—just what’s needed, when it’s needed.

 Built for fast-paced environments, Suggestive Ordering fits seamlessly into daily operations:

  • Easy-to-use interface

  • Fully editable suggestions

  • One-click to send orders

  • Integrates with your existing vendor setup

Fast. Flexible. Focused on results.

 Suggestive Ordering connects with the rest of SynergySuite to create a powerful operational loop:

  • AI Forecasting – Accurate predictions at the core

  • Suggestive Ordering – Turn those predictions into optimized orders

  • Prep Plans & Scheduling – Keep kitchens and staffing aligned

Forecast. Order. Execute. Repeat—with less waste and more control.

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How Do We Drive Your Business?

We've got your back of house®.

4%

Savings on Food

3%

Savings on Labor

20%

GM Time Saved

75%

Faster Reporting

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AI Ordering Powered by AI Forecasting for Inventory Management

 Your forecast shouldn’t just live in a report. AI Ordering brings it to life:

  • Automatically calculates what and how much to order
  • Customizes recommendations by vendor, lead time, and product category
  • Makes it easy for GMs to review, edit, and approve orders in minutes

From data to delivery—with less friction and fewer errors.

Turn accurate forecasts into smarter purchasing decisions. SynergySuite’s AI Ordering automatically generates optimized orders based on real-time data and your actual business needs—so your teams stop guessing and start ordering with confidence.

Eliminate waste, reduce stockouts, and keep your shelves perfectly balanced.


 Accuracy from forecast to order—down to the product level.

Learn About AI Forecasting

What Our Clients Say

“Using SynergySuite, I have seen as much as 2-2.5% decrease across the board in food waste.”
Steve & Peggy Johns
Steve & Peggy JohnsFranchisees, Tropical Smoothie Café
“My bible is the Daily Cash Report. This report allows me to quickly get a pulse on where the café is as far as overall sales, sales by items, categories, top sellers, and day part. This really helps us to keep on top of ordering and inventory.”
Leslie Lindsay
Leslie LindsayFranchisee, Tropical Smoothie Café
“I’ve had managers say, ‘I have everything I need in the palm of my hand.’ And by saving managers time, we get better data, so win-win.”
Kip Prestwich
Kip PrestwichVP, Costa Vida
"In this business, pennies make dollars... And we want franchisees to have an asset that makes them money. SynergySuite gives us that opportunity to look at food costs and labor costs in real time and see what's going on at the unit level, and allow us to forecast out and understand what's going on in the business."
Charles Watson
Charles WatsonCEO, Tropical Smoothie Café
“We religiously do inventory across our organization and we review our variances on a weekly basis, and put action plans against any opportunities. This past year, we ran a food and paper cost of 26.5% across our organization, which was a record year for us.”
Melissa Jackson
Melissa JacksonCOO, DYNE Hospitality
“SynergySuite gives us a good baseline to assess ROI — where we are, where we’re going. We can now get into a customer data platform, a loyalty platform, and really understand what our biggest sellers are. We can do competitive analysis among franchisees, and segment by regions.”
Kerry Leo
Kerry LeoVP, Shipley Do-Nuts
“I’ve been a restaurant operator for a long time and one of the biggest challenges is finding a back-office solution that is as robust and easy to use as SynergySuite. It gives you all the right answers to your questions to run a successful operation. As an owner, it also shows correct indicators and what direction the restaurant is going.”
Shan Ali
Shan AliOwner, Grupo QZCR
“The SynergySuite team listens... as opposed to a company that says, 'That’s just the way it is.' I like the dynamic approach to making changes. Once we got the system, we immediately started training on how to fully use the inventory portion as well as the labor scheduling and we continue to use that today. In those [more recently acquired] restaurants, we’ve improved food costs from when we purchased them by over 2%.”
Mike Collins
Mike CollinsPresident, Ampler Chicken
“We have more capability of looking into the details on this system than we did with our previous system. Your ability to look at things on a daily basis is much more intense. Whether it’s food costs, labor, end of day, cash reconciliation, all those daily reports and weekly reports, you’re able to deep dive quicker and, as long as you set up the reports and follow up on them, we’re able to react much quicker.”
Roger Menchaca
Roger MenchacaSenior Director, Ampler Chicken
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Implementing AI Ordering: A Step-by-Step Guide

Smarter inventory starts with better data. At SynergySuite, we help restaurant operators implement AI ordering tools that simplify inventory management, reduce food waste, and control costs—without adding complexity.

 

Here is how to get started with AI ordering in your restaurant.

  • Start with a Process Review

    Begin by reviewing your current inventory management. Look for areas where manual processes cause errors, excess waste, or missed reordering windows. Tracking inventory counts, food costs, and vendor performance will help you identify where AI can provide immediate value.

  • Choose Inventory Management Software with AI

    Look for restaurant inventory management software that includes built-in AI ordering capabilities. The best systems provide real-time inventory tracking, easy forecasting, and clear dashboards that simplify daily operations. Choose a platform that integrates with your vendors and supports your menu structure.

  • Configure AI Ordering Rules

    Once your software is in place, set inventory parameters based on your actual usage patterns. Define stock level thresholds, lead times, and order quantities to ensure you maintain the right amount of inventory—no more, no less. This setup helps reduce sitting inventory and limits unnecessary waste.

  • Connect to Your POS System

    Integrate your POS system with your inventory software to enable real-time tracking of sales and menu performance. This connection gives you a full picture of how your menu items impact inventory and helps you fine-tune purchasing decisions.

  • Train Your Team

    Your team plays a critical role in successful implementation. Train staff on how to use the new system, track inventory data, and respond to AI recommendations. The more confident your team is with the tools, the smoother your transition will be.

  • Monitor and Adjust as You Go

    Use analytics to track trends, monitor food waste, and refine your inventory settings over time. AI ordering is not a set-it-and-forget-it feature—it is a continuous improvement tool that grows more effective as it learns your operation.

  • Use Data to Make Smarter Decisions

    Let your software’s reporting guide your next moves. Whether you are adjusting menu pricing, analyzing vendor performance, or planning for seasonal demand, data-driven decisions will support better margins and more predictable inventory costs.

  • Scale as You Grow

    As your restaurant adds new locations or expands the menu, AI ordering scales with you. The right inventory management software adapts to more complexity and ensures consistent processes across all your operations.

 

Ready to Take the Guesswork out of Ordering?

Schedule a demo of our restaurant management system today to discover which features and modules will work best for your business.

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AI Ordering FAQ's

AI Ordering is an intelligent ordering tool built for restaurants that uses AI-powered forecasting to automatically recommend what to order, how much, and when—based on real-time sales data, inventory levels, and external factors like weather and local events.

SynergySuite customers report up to 99% accuracy in order recommendations. Our AI models analyze historical trends, current inventory, and dynamic external inputs to ensure precision in every suggested order.

Not at all. AI Ordering enhances your team’s decision-making, giving them data-driven tools to make smarter, faster, and more consistent choices—without the guesswork.

Implementation timelines vary by brand size and complexity, but many customers are up and running quickly. Our team supports you every step of the way—from setup to staff training. Contact us to learn more!

We combine multiple data points, including:

  • Historical sales and seasonality

  • Real-time sales and inventory

  • Vendor lead times and delivery schedules

  • Local events, holidays, and weather

  • Forecasts based on sales, guest counts, or check volume

Yes. Managers have full control over reviewing, editing, and approving AI  orders. The system provides smart recommendations—but you make the final call.

AI Ordering uses your existing vendor catalog, lead times, and delivery schedules to generate optimized purchase orders—automatically tailored to your supply chain setup.